Constitution

(Last Revision January 2004)

I. Name

The name of the organization shall be “The Capitol Heights Civic Association,” a non-profit organization.

 

II. Objectives and Aims

Section 1: The objective of the Capitol Heights Civic Association is to provide a means whereby the residents of Capitol Heights may accomplish united action in matters of common interest to the community.

Section 2: The aims of the Capitol Heights Civic Association shall be:

a. To maintain the integrity of the social, cultural and architectural standards of the Capitol Heights area and adjacent areas.

b. To stimulate and support community pride, activity and neighborly cooperation among residents of Capitol Heights and adjacent areas.

c. To promote the cultural and social growth of the Capitol Heights area and adjacent areas by assisting and advising local governmental and private organizations, churches and schools, excluding any activity in the Association’s name that may be construed as partisan support or endorsement of political or business interests.

 

III. Membership

Any person who is a bona fide resident or property owner of Capitol Heights shall be eligible for membership in this association upon such terms and conditions as shall be provided in this Constitution or in the Bylaws of this Association as amended from time to time.

 

IV. Boundaries

The boundaries of the Association shall include all properties that are located north of Mt. Meigs Road, east of South Lewis Street (inclusive of South Lewis Street), east of Vonora Street (inclusive of Vonora Street), south of McCarter (inclusive of McCarter), and west of Federal Drive.

 

V. Officers

Section 1: The officers of this Association shall be President, Vice President, Secretary and Treasurer.

Section 2: There shall be an Executive Committee composed of the elected officers of the Association plus seven (7) members at large. The President shall be the chairman of the Executive Committee. He shall have no vote except to break a tie vote of the Committee.

 

VI. Election of Officers

The officers mentioned in Article V, Section 1 hereof shall be elected annually. The president may hold office more than 1 year and must be voted in at the annual election in May. VII. Dues and Assessments

Section 1: The dues of the members shall be such as are fixed by the Bylaws of the Association.

Section 2: Assessments on members shall be prescribed and limited by the Bylaws of Association.

 

VIII. Amendments

Any proposed amendment to this Constitution shall become a part hereof by two thirds of the members present and voting at any regular meeting; provided that any amendment so proposed shall be read at the meeting at which proposed, and shall lie over to be voted on at a subsequent meeting as the membership shall determine.

 

 

IX. Bylaws

The Association may by a majority vote of the members present and voting at any regular meeting enact Bylaws not inconsistent with the objectives and aims of the Association or the Constitution; provided that any Bylaws so proposed shall be read at the meeting at which proposed and shall lie over to be voted on at a subsequent meeting as the membership shall determine.

 

Bylaws

(revised April 2006)

I. Officers and Their Duties

Section 1: The President shall preside at all meetings and in his absence the Vice President shall preside; in the absence of both the President and Vice President, the members present and voting shall elect a President Pro Tem, who shall preside and exercise the usual functions of the President.

Section 2: The Secretary shall keep the minutes and records of the Association and the roll of membership and shall inform the treasurer of any changes in the roll. The Secretary shall conduct and have charge of communications sent or received by the Association and give notice of its meetings one week in advance (postcard, phone, signs or letter) setting out the purpose of said meeting and shall perform such other duties as the Association shall direct.

Section 3: The Treasurer shall collect all revenues of the Association and make distributions in accordance with the following provisions. He shall keep the Association’s accounts. At the annual election of each year, he shall submit to the Association an annual operating statement and balance sheet. He shall deposit all funds of the Association in a depository to be designated by the Executive Committee. All checks drawn on the account shall be signed by the Treasurer and another officer.

 

II. Dues and Assessments

Section 1: The annual dues for membership in the Association shall be determined periodically by the Executive Committee. $10.00 per voting member.

Section 2: The fiscal year of the Association shall be from June 1 to May 31.

Section 3: Dues shall be payable before the annual meeting in May of each year for the ensuing year.

Section 4: No member in default of dues payment shall be entitled to participate in the voting of the Association or hold office in the Association.

Section 5: Special assessments shall be limited to a total of $10.00 for any fiscal year. Any proposal for special assessments shall be read at the meeting at which proposed and shall lie over to a subsequent meeting as the membership shall determine.

Section 6: The individual members of the Association are not to be personally liable for the debts incurred by the Association.

 

III. Committees

Section 1: All chairmen of the Committees, except the Executive Committee, shall be appointed by the President.

Section 2: Standing Committees shall be formed for the following activities:

a. Communications – for information, publicity, education, newsletter and safety

b. Parks and Green space – public utilities, street, and drainage

c. Social and Special Events – membership, cultural, social, and welfare

d. Watch Dog – panning, zoning, and design review

e. Special Projects

f. Miscellaneous, as needed

g. Christmas Season

 

III. Committees (cont)

 

Section 3: The Executive Committee only shall have the authority to make expenditures or to incur debts in the name of the Association.

 

IV. Meetings

Section 1: Regular meetings shall be held at least once during each quarter of the fiscal year, at such time and place designated by the Executive Committee except that there shall be an annual meeting in May of each year for the election of officers.

Section 2: There shall be such special meetings of the Association as the President or Executive Committee shall deem necessary to carry out the objectives and aims of the Association.

 

V. Quorum

Section 1: Ten members in good standing shall constitute the quorum required by this Article as necessary for the transaction of any business binding the Association.

Section 2: A simple majority of the quorum shall be sufficient to approve business of the Association and proposals placed before it except as otherwise specified in the Constitution and Bylaws, provided general membership has been notified one week in advance of meeting.

Section 3: Seven members in good standing of the Executive Committee shall constitute the quorum required by this Article as necessary for the transaction of business conducted by the EC. A simple majority of the quorum shall be sufficient to approve business conducted by the EC.

 

VI. Authority for Procedure

Roberts Rules of Order shall be recognized as the standard for the parliamentary procedures of the Association.  Full text of 1915 Version